Performance and Rehearsal

Request an Event or Performance

To schedule a rehearsal, please email Blaine at blaine.ross@wsu.edu

All Guest, Faculty, and Special Event requests will be booked via email through the Performing Arts Program Specialist: blaine.ross@wsu.edu. See open dates for the 25-26 academic year.

When to Book

• March 25, 2026 – Week 10: Guest Artist scheduling will open
• April 1, 2026 – Week 11: Updated open dates for will be sent out
• April 8, 2026 – Week 12: 9am Faculty artist series, scheduling will open
• April 15, 2026 – Week 13: Updated open dates for will be sent out
• April 22, 2026 – Week 14: 9am Required Student Recitals, scheduling will open

Student Recital Scheduling

• Only one performance will be scheduled per time slot.
• Total performance time for Friday slots will not exceed 50 minutes.
• Half recitals should not be scheduled during an evening (7:30PM) recital time slot. There is an exception if the recital is shared with another half recital.
• If a student recital is given by a graduate student, it should be labeled “Graduate Recital: First Name Last Name, instrument” (The instrument will always be lowercase, and vocalists should be identified by their range – TBAS).

You must include the following information when booking a recital:

1. Your name and instrument
2. Are you scheduling a full, half, or graduate recital (based on degree-completion requirements in the Student Handbook)
3. The name of your studio professor
4. Your preferred concert hall (Kimbrough Concert Hall or Bryan Hall Theatre)
5. Your preferred concert date
6. Two alternative dates that are viable substitutions if your preferred date is unavailable

Faculty Artist Series Scheduling

1. The FAS will schedule concerts in one round on a first-come-first-served basis beginning Wednesday of Week 12 at 9am.
2. Collaborative, shared, and solo recitals will be scheduled at the same time. No preferential treatment will be given to any concert.
3. Each faculty member may submit as many recital requests as they would like. However, only one concert date will be reserved until all student recitals have been scheduled. When requesting multiple recitals, faculty should indicate which program is their priority. Faculty members who submit multiple recital requests may be asked to update their list of preferred dates for these recitals based on calendar availability.
4. If a faculty member submits for a resident faculty ensemble (Equinox, Palouse Trio, Solstice), that is considered a separate submission and will not affect their solo/shared recital submission (aside from the order in which they choose to submit the requests).
5. FAS Concerts will continue to be held on Friday evenings with a Tuesday/ Thursday option if Friday is unavailable during the chosen week.
6. The FAS committee still wants to keep the one FAS Concert per week rule.
7. Should a faculty member wish to schedule a recital outside of the T/Th/F evening time slots (i.e. Friday afternoon), those requests will be addressed after the student recital scheduling has been completed.

Exceptions can be worked out if needed.

Summer Event Scheduling

To request production support for an event over the summer please fill out the “School of Music – Summer Event Form”.  This form provides valuable information to production about the needs and scope of your event.

To file the Summer Event Form with production, please follow this link: School of Music – Summer Event Form

If you have a special request or can’t find a date that works with your schedule, please reach out to Blaine Ross blaine.ross@wsu.edu before completing the form.

Submit Your Publicity Information

Publicity information is due three weeks before your event, or as soon as you have it, whichever comes first. Your electronic entry will be used to create production paperwork, press release and the archival recording CD cover. Provide all details of performance including performer information, full composer details, timings, performance notes and press information.

Please complete the form below to submit your publicity information.

Program Templates and Submission

You must create your own program and submit the file to Michelle, the front desk Administrative Assistant, and Blaine (emails below). Your program and stage setup MUST be submitted 14 days prior to your performance to allow production to staff your event accordingly. Program templates are listed below. All programs must be submitted in PDF format. Send PDF programs via email to Michelle (michellew@wsu.edu) and Blaine (blaine.ross@wsu.edu)

Program Templates:

Program templates were created Microsoft Word, and must be edited using Microsoft Word. To open the template: Right click, choose Save Link As, and then open the file on your computer. If you need assistance with formatting please email Blaine at blaine.ross@wsu.edu.

• FAS Program, Half Page (MS Word) When editing your program, please make sure to edit both pages.
• Large Ensemble (MS Word)
• Student Recital Program, Half Page (MS Word) When editing your program, please make sure to edit both pages.
• Student Recital Program (MS Word)
• Allegro Program (MS Word)

Send programs via email to Michelle (michellew@wsu.edu) and Blaine (blaine.ross@wsu.edu)

Download and Submit Your Stage Set-Up Page

You can submit online by sending an email including shaun.sorensen@wsu.edu and Blaine Ross at blaine.ross@wsu.edu, OR by printing and placing a copy in Shaun Sorensen’s box in the Kimbrough office.

Please complete a set up for each musical piece.

If there is only one set up for your concert, you may note that on the form.

Video Request Form

Satisfied with a recent performance and want it to be featured on the WSUPullmanMusic YouTube page? Need a copy of a past performance for your portfolio?

Fill out the airtable Video Request Form to have this content created for you.

Please fill out one form per video request. If you are requesting multiple pieces from a performance, please fill out one form per piece.

If you have any questions, please contact Blaine Ross blaine.ross@wsu.edu or (509) 335-4148.